28Aug, 2025
How to Write an ESA Accommodation Request Email Template

How to Write an ESA Accommodation Request Email Template

Introduction

When renting a home or apartment, tenants who rely on an emotional support animal (ESA) often face the challenge of asking landlords for accommodation. This step can feel intimidating—but it doesn’t have to be.

A well-written ESA accommodation request email ensures you:

  • Assert your housing rights under the Fair Housing Act (FHA)
  • Provide the necessary documentation without oversharing personal medical details
  • Maintain a professional and respectful tone with your landlord

This guide provides a ready-to-use ESA accommodation request email template, explains what to include, and offers tips for tenants to succeed.

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Legal Background: ESA Accommodation Requests

Under the Fair Housing Act (FHA), landlords must make reasonable accommodations for tenants with ESAs. This means:

  • Landlords cannot deny housing because of your ESA.
  • No-pet policies do not apply to ESAs.
  • Pet fees, deposits, or breed restrictions cannot be charged for ESAs.
  • Tenants must provide a legitimate ESA letter from a licensed mental health professional.

👉 Important: Tenants do not need to disclose their full medical history. Only proof of disability-related need (via an ESA letter) is required.

What to Include in Your ESA Request Email

Your email should cover four main points:

  1. Introduction – Who you are and the property you’re renting/applying for
  2. Request – A clear statement asking for ESA accommodation under the FHA
  3. Documentation – Notifying that you have a valid ESA letter
  4. Professional Tone – Respectful, concise, and cooperative

Sample ESA Accommodation Request Email Template

Here’s a customizable email template you can use:

Subject: ESA Accommodation Request – [Your Full Name / Property Address]

Dear [Landlord/Property Manager’s Name],

I hope this message finds you well. I am writing to formally request a reasonable accommodation under the Fair Housing Act for my emotional support animal (ESA). I currently rent [or am applying to rent] the unit at [Property Address].

As part of my treatment plan, I have been prescribed an emotional support animal by a licensed mental health professional. Attached, you will find my ESA letter, which verifies this need.

I kindly request that you allow my ESA to live with me in the rental unit, regardless of any existing pet restrictions. I understand that as the tenant, I remain fully responsible for the care of my ESA and any damages beyond normal wear and tear.

Please confirm receipt of this request and let me know if any further documentation is needed. Thank you for your cooperation and understanding.

Sincerely,
[Your Full Name]
[Your Contact Information]

Tips for Writing Your ESA Email Request

  1. Keep It Short & Professional
    Avoid unnecessary medical details. Stick to rights and requirements.
  2. Attach Your ESA Letter
    Ensure the letter is signed, dated, and issued by a licensed mental health professional.
  3. Use a Clear Subject Line
    Example: “ESA Accommodation Request for [Your Name / Property Address]”
  4. Be Respectful but Firm
    Assert your rights while keeping a cooperative tone.
  5. Follow Up in Writing
    If your landlord doesn’t reply, resend the email or send a printed copy via certified mail.

Common Landlord Responses and How to Handle Them

  1. Immediate Approval – Many landlords comply right away.
  2. Request for More Information – They may ask for verification of your ESA letter, which is allowed.
  3. Illegal Denial – If they outright deny your request, you can:
    • File a HUD complaint
    • Seek help from a housing rights attorney

Tenant Success Stories

  • Case 1: Apartment in Dallas
    Sarah sent her ESA request email with a valid letter attached. The landlord initially hesitated but quickly approved once reminded of FHA obligations.
  • Case 2: Shared Housing in Los Angeles
    Mark used the template above to secure housing with his ESA in a roommate situation. His professional email helped reassure the landlord.

Mistakes to Avoid in ESA Request Emails

  • Oversharing medical history (only the ESA letter is needed).
  • Being aggressive or confrontational.
  • Forgetting to attach the ESA letter.
  • Not keeping a copy of your sent email for records.

Conclusion

An ESA accommodation request email doesn’t need to be complicated. By following the FHA guidelines and using a clear, professional template, tenants can secure ESA housing accommodations with minimal stress.

Remember:

  • Keep it professional
  • Attach valid documentation
  • Maintain a record of all communication

With these steps, your ESA request email will stand out as professional, respectful, and compliant with housing law.

”Get Yours Now!

Don’t wait until a landlord or airline tells you “no pets allowed.” Protect your rights today.

Please fill out this form and our team wil contact you ASAP.

Form Link

Complete your assessment in minutes , get approved by a licensed professional, and receive your letter within 24 hours.